Administrative job opportunities are available throughout Ghana, spanning diverse sectors from government to private enterprises, providing a variety of career paths. Positions include 12 Administrative jobs in Ghana
Administrative Officer Department of Culture and Tourism (United Nations)
Posted 12 days ago
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Job Description
Job Description:
Job Details
- Job Title: Administrative Officer
- Direct Reports: NA
Role Purpose
- Provide day-to-day administrative support to the Director to ensure a smooth execution of all daily activities. Provide administrative and logistical support, follow up on relevant reports, manage all PR and payment requirements, effectively manage administrative tasks, manage schedules and office documents, and other tasks related to facilitating the administrative component of the Director’s activities.
Key Responsibilities
- -Administrative Support
- -Ensure smooth and effective execution of all daily activities and to do’s of the Director by managing time and tasks effectively, coordinating meetings, taking minutes, following-up on incomplete tasks and aligning key deliverables.
- -Provide administrative and logistical support by proactively ordering and categorizing digital and physical paperwork, ensuring this is fully accessing and findable for all relevant staff.
- -Continuously follow-up on relevant reports, agendas, minutes and projects in the pipeline.
- -Effectively manage a diverse range of administrative tasks (e.g. correspondences, agendas, logistics, finances, PRs, payments etc…) in order to provide a smooth schedule and enhance the office work efficiency.
- -Manage schedules and organize meetings according to the Director’s and teams request and proactively follow-up on re-scheduling and other minor irregularities.
- -Assist in coordinating communications and thus nurturing the relationship with government entities, stakeholders, delegations, and visitors by arranging meetings and organizing business trips and events.
- -Assist in coordinating communications with all DCT business partners by arranging meetings and sharing relevant agendas, minutes and updated reports.
- -Methodically manage office documents and records and ensure that all documents are securely stored and protected.
- Draft letters and official correspondences as per the direction of the direct manager.
- -Co-ordinate and support all approved missions and visiting guests/stakeholders, in collaboration with Finance, Travel and Hospitality colleagues.
- -Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
Experience
- -Language: Full professional English in speaking and writing
- -Skilled in MS Office (PowerPoint, Word and Excel)
- -High level of competency in relevant software applications
- -Administrative skills and attention to detail
- -Self-motivated with a proven ability to complete work in a timely manner
- -Excellent written and verbal communication skill - including appropriate stakeholder alignment
- -Ability to multi-task and to prioritize work effectively
- -Ability to work under own direction and high degree of initiative
Company Details
Airport and Administrative Management Staff - ECOWAS Operations
Posted 12 days ago
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Job Description
Job Description:
The ECOWAS Airlines Services Operation (Operators of the Ghana - Nigeria Presidential Fleets) is a wholly regional ECOWAS incorporation under the Companies and Allied Matters Act of 1990 at the Corporate Affairs Commission to offer Executive and Government Functionary Air Transportation services under the registered tradename:
Job Description
• The Station Manager is to ensure on-time performance of all domestic, Regional and international flights, transit passenger, baggage, cargo and aircraft activities with the highest standard of service and efficiency rendered to passengers and customers of the airlines with safety, security and on-time departure being top priority.
Responsibilities
- • Oversees all aspects of the station’s operations ensuring safe, punctual, efficient and smooth operations.
• Assumes direct responsibility for his Station Agents, Customer Service Agent, Security Staff, Ticketing and Reservation Officers, Dispatcher, Ramp Agent, Driver, and Catering Officer) Check-in Agent and Baggage Handlers etc)
• Directs all activities related to Station Operations and Coordinates all functions to ensure superior customer service, operational integrity, and positive employee relations.
• Develops schedules ensuring cost compliance and allocating needed resources
• Ensures customer service representatives are fully trained, and knowledgeable and provide superior customer service.
• Ensures compliance with all UNA Ground Operation Manuals, Load Manuals, Station Manuals and other documents relevant to the management of the station.
• Ensures compliance with International, Federal, State and Local Aviation Regulations.
• Identifies and manages station problems, investigates and provides recommendations for operational efficiency for Management.
• Makes yearly plans and budgets for the station. Negotiates and manages airport-specific contracts, and quotations and follows up service compliance in accordance to the existing contracts.
• Initiates service recovery efforts in the event of operations irregularities in cooperation with Operational Dispatch.
• Verifies and approves all station-related invoices and reports any mistakes accordingly.
• Involves in station staff recruitment, initiatives disciplinary hearings, training, development and motivational exercises for station staff
• Provides leadership and guidance to the ground handling agents and UNA staff
Requirements
- Graduate, High school diploma or equivalent.
- Previous experience in Human Relations, linguistic Lecturers, customer service, hospitality, or a related field, plus previous experience in Human Relations, linguistic Lecturers, customer service, hospitality, or a related field is a plus.
- Excellent communication and interpersonal skills.
- Ability to lift heavy luggage and stand for extended periods.
- Strong attention to detail and problem-solving abilities.
- Professional appearance and demeanor.
Company Details
Administrative Assistant
Posted 4 days ago
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Job Description
CATEGORY: ADMINISTRATION br>LOCATION: NORTH RIDGE, ACCRA
Our client, a reputable company in the health insurance industry, is looking for a highly motivated and results-driven ADMINISTRATIVE ASSISTANT to help with the administrative operations of the company.
ROLE PROFILE
The successful candidate will be assisting in managing daily administrative tasks, handling confidential member and provider information, coordinating communications, and maintaining efficient office functions. The selected candidate will play a key role in ensuring timely and accurate support for internal teams and external stakeholders within the healthcare and insurance environment.
DUTIES/RESPONSIBILITIES
• Optimize administrative processes, enabling a more efficient document workflow that sustains productivity. < r>• rovide support to management, resulting in a positive impact on the company's overall performance. < r>• C ordinate logistics for meetings, including room setup and catering. < r>• M intain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. < r>• R search as requested and compile and summarize information for reports or presentations. < r>• D aft and edit letters, reports, and other documents. < r>• C ordinate repairs to office equipment. < r>• W rk with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. < r>• P esent a positive and professional image for the organization. < r>• P ovide polite and professional communication. < r>• R spond to day-to-day employee-related questions as required. < r>• M intain up-to-date employee files on the database as well as manual files. < r>
EDUCATION/EXPERIENCE
• M st have a minimum of bachelor’s degree in business administration, or a related field.
• M st have an experience in coordinating meetings, preparing reports representations and executive summaries < r>• E perience with office management software or tools (e.g., Google Workspace, Zoom, Slack) < r>
REQUIREMENTS
• E cellent verbal and written communication skills < r>• S rong organizational and time management abilities < r>• A tention to detail and problem-solving skills < r>• B sic accounting or invoicing experience < r>• P oficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) < r>• K owledge of office procedures and systems < r>• S rong understanding of financial markets, regulatory environments, and industry trends. < r>• E ceptional strategic thinking and decision-making skills. < r>• P oven ability to multitask and prioritize workload under pressure. < r>• M st be customer service orientated with a professional and courteous demeanor < r>• F exibility to adapt shifting priorities in a fast-paced environment.
Female Administrator
Posted 20 days ago
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Job Description
Keep records and reports up to date br>Help maintain the budget plan
Organize and schedule meetings and events
Supervise other staff and delegate responsibilities
Handle technical issues in their area of expertise
Carry out clerical duties, including answering phones and preparing documents
Executive Administrative Assistant
Posted 24 days ago
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Job Description
Undertake the tasks of receiving calls, take messages and routing correspondence br>Handle requests and queries appropriately
Maintain diary, arrange meetings and appointments and provide reminders
Make travel arrangements
Take dictation and minutes and accurately enter data
Monitor office supplies and research advantageous deals or suppliers
Produce reports, presentations and briefs
Develop and carry out an efficient documentation and filing system
OFFICE MANAGER
Posted 22 days ago
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Job Description
Executive Assistant
Posted 224 days ago
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Job Description
· Performs administrative, managerial duties aimed at facilitating the efficient functioning of the office of the Director-General.
· Duties and Responsibilities Maintains an efficient record-keeping system at the DG Secretariat with appropriate storage and retrieval facilities.
· Receives and screens correspondence for the Director-General.
· Ensures strict confidentiality of records at the DG Secretarial and sees to it that such materials are fully secured.
· Prepares draft correspondence for the attention of the Director-General and sees to the efficient dispatch of the approved materials.
· Arranges appointments for the Director-General and facilitates getting them honored
· Receives guests on behalf of the Director-General in accordance with directives.
· Ensures that the attention of the Director-General is brought promptly to critical functional issues and prepares the necessary background information for her/his action.
· Maintains the Director-General’s diary and keeps her/him informed of schedules timorously.
· Provides secretarial services to the Director-General and sees to their efficient delivery and management.
· Covers meetings of the Director-General as required and prepares the
· necessary documentation.
· Sees to travel protocol arrangements for officers as directed the Director-General.
RequirementsQualification Required & Experience
· Masters degree preferably in Administration (Public/ Business) or
· Management Studies.
· A minimum of three (3) years relevant working experience in administration and appreciable level of secretarial practice.
Or
· A first degree, preferably in Administration, Management Studies or Secretaryship plus a minimum of eight (8) years working experience in administration and appreciable level of secretarial practice.
· Must have very good communication and interpersonal skills.
· Must be highly proficient in the use of the computer and the internet.
Corporate work experience of 8 + years will no relevant degrees certification will also be considered
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