13 Team Assistant jobs in Ghana

JOB OVERVIEW

A dynamic and organized Personal Assistant is needed to support with Airbnb management, lifestyle coordination, and general administrative tasks. The role is ideal for someone who is detail-oriented, proactive, tech-savvy, and enjoys working in a structured, people-focused environment.This position involves overseeing short-term rental operations, handling scheduling and errands, and providing day-to-day organizational support in a residential setting. Candidates must be based in or near Spintex, Accra, with a reliable means of commuting.RESPONSIBILITIES

Coordinate bookings, guest communication, check-ins/check-outs

Liaise with cleaners, maintenance, and service providers

Ensure smooth day-to-day operations and timely responses to guest inquiries

Manage calendars, appointments, travel bookings, and daily reminders

Organise documents, handle email correspondence, and follow up on tasks

Assist with errands, purchases, and general personal organization

Serve as a point of contact for family members or business associates as needed

Provide regular updates on ongoing tasks and status reports

Requirements

Proven experience in administration, hospitality, or personal assistance

Prior experience with Airbnb or short-term rental management is highly desirable

Strong organisational and multitasking abilities

Excellent verbal and written communication in English

Tech-savvy – comfortable using email, booking platforms, and productivity tools

Must be based in or near Spintex, Accra and available to work in person

A valid driver’s license and access to a vehicle is a plus (not mandatory)

Experience supporting or working with individuals managing chronic conditions (e.g. anaemia or Sickle Cell Anaemia) is an added advantage

Professionalism, discretion, and emotional intelligence are essential

    Responsible for managing the Director-General’s Secretariat and serves as the personal assistant.

·    Performs administrative, managerial duties aimed at facilitating the efficient functioning of the office of the Director-General.

·    Duties and Responsibilities Maintains an efficient record-keeping system at the DG Secretariat with appropriate storage and retrieval facilities.

·    Receives and screens correspondence for the Director-General.

·    Ensures strict confidentiality of records at the DG Secretarial and sees to it that such materials are fully secured.

·    Prepares draft correspondence for the attention of the Director-General and sees to the efficient dispatch of the approved materials.

·    Arranges appointments for the Director-General and facilitates getting them honored

·    Receives guests on behalf of the Director-General in accordance with directives.

·    Ensures that the attention of the Director-General is brought promptly to critical functional issues and prepares the necessary background information for her/his action.

·    Maintains the Director-General’s diary and keeps her/him informed of schedules timorously.

·    Provides secretarial services to the Director-General and sees to their efficient delivery and management.

·    Covers meetings of the Director-General as required and prepares the

·    necessary documentation.

·    Sees to travel protocol arrangements for officers as directed the Director-General.

Requirements

Qualification Required & Experience

·    Masters degree preferably in Administration (Public/ Business) or

·    Management Studies.

·    A minimum of three (3) years relevant working experience in administration and appreciable level of secretarial practice.

Or

·    A first degree, preferably in Administration, Management Studies or Secretaryship plus a minimum of eight (8) years working experience in administration and appreciable level of secretarial practice.

·    Must have very good communication and interpersonal skills.

·    Must be highly proficient in the use of the computer and the internet.

Corporate work experience of 8 + years will no relevant degrees certification will also be considered 

**Additional Information**
**Job Number** 25133287
**Job Category** Engineering & Facilities
**Location** Accra Marriott Hotel, Liberation Road, Airport City, Accra, Ghana, Ghana,VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**JOB SUMMARY**
Assists department head in managing budget, capital expenditures, preventative maintenance and energy conservation. Accountable for maintaining the building and grounds with particular attention towards safety, security and asset protection. Assigns, tracks and follows up on status of work assigned to staff and contractors. Helps to increase guest and employee satisfaction through effective communications and training.
**CANDIDATE PROFILE**
**Education and Experience**
- High school diploma or GED; 4 years experience in the engineering and maintenance or related professional area; technical training in HVAC-R/electrical/plumbing.
OR
- 2-year degree from an accredited university in Building and Construction, Engineering, Mechanics, or related major; 2 years experience in the engineering and maintenance or related professional area; technical training in HVAC-R/electrical/plumbing.
**CORE WORK ACTIVIITES**
**Supporting management of Property Operations**
- Supervises distribution of repair work orders.
- Ensures property policies are administered fairly and consistently.
- Assists in effectively planning, scheduling and evaluating preventative maintenance programs.
- Establishes and maintains open, collaborative relationships with employees.
- Monitors timeliness and quality of completion of repair work orders.
- Supervises Engineering and related areas in absence of the Director of Engineering.
- Assists in managing the physical plant including equipment, refrigeration, HVAC, plumbing, water treatment, electrical and life safety systems.
- Ensures that regular on-going communication occurs with employees in order to create awareness of business objectives, communicate expectations and recognize performance.
- Recommends or arranges for additional services such as painting, repair work, renovations, and the replacement of furnishings and equipment.
- Selects and order or purchase new equipment, supplies, and furnishings.
- Supervises the day to day operations of Engineering and related departments.
**Maintaining Property Standards**
- Inspect and evaluate the physical condition of facilities in order to determine the type of work required.
- Maintains accurate logs and records as required.
- Operates generators and fire pumps as necessary.
- Provides emergency response services 24/7.
- Repairs equipment (e.g., refrigeration, laundry) as necessary.
- Ensures all employees have the proper supplies, equipment and uniforms.
**Ensuring Exceptional Customer Service**
- Empowers employees to provide excellent customer service.
- Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.
- Sets a positive example for guest relations.
**Conducting Human Resources Activities**
- Helps train employees in safety procedures.
- Supports a departmental orientation program for employees to receive the appropriate new hire training to successfully perform their job.
- Communicates performance expectations in accordance with job descriptions for each position.
- Ensures disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.
- Assists as needed in the interviewing and hiring of employee team members with the appropriate skills.
- Participates in the employee performance appraisal process, providing feedback as needed.
- Uses all available on the job training tools for employees.
- Solicits employee feedback.
- Supervises staffing levels to ensure that guest service, operational needs and financial objectives are met.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

Will be responsible for
recievings and registering of clients/ patients br>Filing of patient records.
Basic book keeping ( sales, purchases, expenses, transfers etc)
Product marketing and sales within premises.

Job Purpose:
To support the company’s (an FMCG Firm) branding and marketing efforts by coordinating graphic design-related projects, ensuring timely and high-quality delivery of print and digital media. The role involves working closely with media agencies, vendors, and internal teams to bring creative concepts to life, enhance brand visibility, and manage promotional logistics. br>
Key Duties:
1. Oversee in-door and out-door branding, signage, and ensure consistent messaging and maximum visibility
2. Liaise between the company and external media agencies, ensuring clear communication and adherence to project timelines.
3. Coordinate logistics for marketing events and promotional activities
4. Take precise measurements and specifications for all print media projects
5. Maintain an organized tracking system for internal media orders, approvals and distribution
6. Track and follow up on print media deliverables to ensure quality and deadlines are met
7. Assist in managing multiple project simultaneously when necessary
8. Capture, organize and archive project and promotional photos for future reference and repurposing.


Technical Skills:
Basic knowledge of graphic design principles and branding
Good in tools such as Microsoft Office; knowledge of Adobe Creative Suite
Basic photography and image organization skills

Soft Skills:
Excellent Communication & Organizational Skills
Attention to Detail & Proactive Attitude
Time Management
Team Collaboration

Special Attribute:
Creative Eye
Dependability
Multitasking Ability
Flexibility
Passion for Branding

Other incentive apart from salary:
Saturday Allowance
Fixed monthly bonus
Overtime payment

ASSISTANT QUALITY MANAGER-MICROBIOLOGY
CATEGORY: QUALITY CONTROL br>LOCATION: NORTH INDUSTRIAL AREA
Our client, a leading pharmaceutical manufacturing business, is looking for a highly organised individual to support in the coordination of day-to-day operations of the business as ASSISTANT QUALITY MANAGER-MICROBIOLOGY.

ROLE PROFILE
The ideal candidate will oversee microbiological testing and quality assurance processes within the laboratory or manufacturing environment and maintain the integrity of microbiological testing procedures. He or she will perform the following duties as well:

DUTIES/RESPONSIBILITIES:
MANAGEMENT & LEADERSHIP
• Manage Quality Control laboratories; Microbiology, Stability Studies, and Environmental Monitoring. < r>• versee a team of QC officers, including microbiologists and laboratory technicians in the QC microbiology laboratory, ensuring proper laboratory operations, quality control, and microbial contamination testing. < r>• C ordinate and manage relationships with other manufacturing departments such as production and warehouse, ensuring timely delivery of quality products in line with Quality Control standards and company goals/timelines. < r>• E sure team compliance with all policies, departmental DOs and DON’Ts, procedures, and site/company regulations, enforcing GLP and US FDA 21CFR Part 11 adherence in all work areas.
• E hibit accountability and responsibility for areas or processes to affect change, lead efforts, and complete projects. < r>• P ovide leadership for employee relations through effective communication, coaching, training, and development, while eliminating roadblocks to enable team progress. < r>• P an and schedule bench work to optimize efficiency, productivity, and quality compliance. < r>• E sure timely generation and issuance of test results and certificates of analysis (CoAs) to satisfy customer and dependent department needs. < r>• E aluate laboratory records and ensure they are signed by the responsible person before submission to the quality manager. < r>• P ovide exceptional internal and external customer service while challenging established procedures and systems with proven scientific innovations and literature references. < r>• V rify, review, and adjust controlled documents as necessary for the area of responsibility. < r>• R spond to customer and dependent department requirements, identifying and recording scope changes that may impact the department or company. < r>• L ad and chair teleconferences with clients/dependent departments to discuss relevant project results or additional requirements. < r>• A tively participate in and, when authorized, lead departmental and operations meetings related to quality control and assurance. < r>• E sure job-specific responsibilities are assigned and carried out in accordance with the company's core competency framework. < r>• E sure the availability of appropriate laboratory resources, including consumables and equipment, properly utilized and always available to support daily operations. < r>• P ovide technical recommendations for evaluating process data, troubleshooting, root cause analysis, and strategic recommendations for process improvements. < r>• A prove and monitor any contract testing laboratory for compliance and test results. < r>Planning, procedure, development & quality assurance
• D velop and implement departmental operating policies and procedures, ensuring ongoing development/modification of the quality control program and operational consistency in compliance with regulatory agencies. < r>• A ign departmental goals with short- and long-term plans for accomplishment of company objectives. < r>• E sure compliance with regulatory agencies and appropriate licensing for service areas and personnel. < r>• M intain awareness of changing regulatory requirements and ensure laboratory policies and procedure manuals are up to date, well-organized, and accessible. < r>• D velop and implement systems for evaluating, revising, and communicating policies and procedures. < r>• E tablish and monitor a comprehensive and effective quality control, preventive maintenance, safety program, data and materials management, and quality of service. < r>• E sure appropriate analytical method development and process validations/qualifications are completed, with non-compendial methods validated and documented. < r>• E sure all testing is conducted according to established procedures. < r>• P omote an engagement and compliance culture within the department. < r>• R view and approve specifications, sampling instructions, test methods, and other QC procedures before final approval from the quality manager. < r>• A sist in developing training programs and matrices to improve the technical capabilities and quality practices of staff. < r>• E sure operational activities are controlled by approved SOPs or appropriate documentation for output consistency and laboratory quality assurance. < r>• D monstrate an excellent understanding of internal procedures, industry regulatory standards, and technical expertise in microbiology. < r>• S ay informed of advancements in technology and contribute to implementing best practices. < r>• E sure operational compliance with FDA and international regulatory agencies (i.e., FDA, EU, ISO, USP, NRC, etc.). < r>• A prove specifications, sampling instructions, test methods, procedures, and other QC procedures. < r>• E sure testing equipment, materials, and procedures are calibrated, qualified, and validated with appropriate documentation on file. < r>• E sure only validated or verified methods are used in the microbiology laboratory. < r>• V rify all test results and ensure retesting is approved before reporting and transferring to CoA for filing. < r>Staff performance appraisals & continuous quality improvement
• A tively promote an engagement and compliance culture within the department. < r>• S t clear vision, ensuring goals and objectives align with site strategies and manage team member performance. < r>• M asure and communicate progress against individual, team, and site goals/KPIs and engage officers on their performance appraisals. < r>• R cognize and reward performance. < r>• B ild and maintain a laboratory quality assurance system to ensure confidence in microbial analytical results. < r>• E ucate and provide feedback to the team regarding the business and financial impact of decisions/actions. < r>• H ld team meetings to discuss performance, provide updates, and track progress. < r>• L ad team in continuous improvement activities in the microbiology laboratory. < r>Communication, information systems &decision support
• E sure accountability, transparency, and effective communication cross-functionally and within the team. < r>• A sist in maintaining, developing, and utilizing laboratory information systems (LIS) to optimize work quality and efficiency. < r>• U ilize computer-based methods to organize, analyse, and present data supporting decisions and objectives. < r>• E sure accountability, transparency, and effective communication cross-functionally and within the team. < r>• C mmunicate within the department to ensure timely and accurate forwarding of relevant information and provide regular updates to the line manager. < r>• W ite accurate and concise reports on duties and project status. < r>• S pply exceptional internal and external customer service and track progress against individual, team, and site goals/KPIs. < r>• E sure laboratory records are evaluated and signed by authorized personnel before being sent to the QA department. < r>Time utilization
• P ioritize and coordinate responsibilities to ensure smooth laboratory operations, adjusting to fluctuating needs. < r>• C ordinate work to achieve efficiency and quality patient care. < r>• E sure on-time completion of investigations and corrective action items assigned to the area. < r>• A just priorities as needed to meet project timelines. < r>• C mplete all scientific project work to the required standard, within budget, and on schedule. < r>Report & documentation
• P epare reports and oversee departmental documentation according to GLP, GMP, and SOP. < r>• R view and revise written documentation regularly to ensure compliance with laboratory standards and regulations. < r>• P epare statistical data for departmental operations to submit to the quality manager. < r>• A sist in preparing the department’s annual report in line with established guidelines.
• A prove and monitor contract testing laboratories for compliance and test results. < r>• E sure recorded data is accurate, legible, and properly documented. < r>Cost containment
• P rticipate in cost control activities and maintain awareness of cost impacts from decisions and actions. < r>• E aluate practices and identify areas for cost savings, rescheduling staff to minimize overtime. < r>• H lp determine the most cost-effective materials and instrumentation for laboratory operations with the quality manager. < r>• P ovide the quality manager with information necessary for the annual budget. < r>• E sure scientific project work meets the required standards, within budget and timelines. < r>• C ntribute to lab organization, improving efficiencies, and reducing costs. < r>• I entify opportunities to reduce risk, poor-quality costs, and improve service. < r>Learning and development
• E sure all necessary training is received and documented before undertaking duties. < r>• D rectly supervise first-line supervisors and oversee staff supervision. < r>• E aluate and document staff performance, provide counselling as necessary, and participate in hiring recommendations. < r>• C mmunicate responsibilities and performance standards to employees, offering coaching for improvement. < r>• D scipline staff, when necessary, in accordance with company policies. < r>• S pport staff development through training and mentoring, addressing skill gaps and improving technical capabilities. < r>• E sure all training is recorded and up to date. < r>• A sign responsibilities, monitor staffing, and approve overtime as needed. < r>• C mmunicate assignment objectives clearly to staff, ensuring feedback and understanding. < r>• S licit feedback from employees to ensure the assignment is understood. < r>Health, safety & cleanliness
• U derstand and follow the company’s Health & Safety Policy, reporting any accidents or unsafe conditions.
Reviews and investigations
• I vestigate OOS, OOT, OOP, and OOE results and inform the appropriate staff according to procedures. < r>• L ad or support all laboratory investigations. < r>• S pport deviation investigations and CAPA implementation for manufacturing issues. < r>• R view and approve area quality and safety exceptions and investigation reports. < r>• E sure on-time completion of investigations and corrective actions. < r>• C mmunicate and investigate deviations from GMP procedures promptly. < r>• E sure reviews of controlled documents are done on schedule, initiating change controls when necessary. < r>
EDUCATION/EXPERIENCE
• A minimum of a Degree in General Microbiology/Pharmaceutical Microbiology or equivalent experience. < r>• A minimum of 2-5 years of relevant working experience in a laboratory role. < r>• P oficiency in office management software (Google Workspace, Office 365). < r>
REQUIREMENTS
• E cellent interpersonal and communication skills. < r>• K owledge of multiple laboratory techniques and ability to troubleshoot. < r>• M st have experience in a GMP/GLP environment. < r>• M st be able to multitask and prioritize tasks in a fast-paced environment. < r>• E cellent organizational skills with the ability to organise and plan work both independently and for a team. < r>• M st pay attention to details and be proactive and Innovative with good initiative drive and be result-oriented. < r>• M st be strict, firm, and fair in dealing with people. < r>• M st be honest with a high sense of integrity. < r>• M st be diligent with a high sense of urgency and responsibility. < r>• M st be a good team player and have problem-solving skill. < r>• S rong high capability of critical analysis.

Job Summary
br>Internship: Internships are for people in school or with a few years of experience. The Executive Assistant Intern provides administrative support to UniversalGiving®’s leadership on day-to-day tasks. We are seeking a candidate who is kind, understands the pressures a CEO faces, follows up the first time, and has high attention to detail skills. You will need to have good writing skills; prepare communications/applications; organize Google Docs, and more. This allows us to accomplish our mission quicker. We are excited to have you join our global team and help serve the world in philanthropy.
UniversalGiving® is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary Quality Model®. UniversalGiving® has been featured on the homepage of Bloomberg, Oprah.com, CBS, The Wall Street Journal, and The New York Times. UniversalGiving® also has been featured in more than 16 books, including the new edition Harvard Business Review Book, HBR Guide to Delivering Effective Feedback, Arianna Huffington’s Thrive, and Laura Arrillaga-Andreessen’s Giving 2.0. We have also been acknowledged six times on Great Nonprofits’ annual Top Nonprofits lists and are highlighted in Huffington Post's list of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the Christian Science Monitor and monthly contributions on Forbes. To date, we have matched more than 22,000 volunteers worth $31 million dollars’ of volunteer hours.

Re ponsibilities:
- Update Salesforce contact databases
- Input calendar entries into Google Calendar
- Assist the Development Business Unit by researching/inputting potential contacts
- Transcribe voicemails for blogs and emails
- Create social media posts for the Office of the CEO/UniversalGiving® accounts br>- Create and update Google Docs and Google Spreadsheets
- Research on new areas of business
- With proven success & a positive attitude, take on special projects and new responsibilities

Qualifications
- Excellent written and verbal communication skills
- Excellent organizational skills
- Meticulous attention to detail
- Commitment to confidentiality
- Strong data entry and Salesforce experience
- High proficiency in Google Workspace tools (some training provided)
- Punctual and with a strong commitment to meeting deadlines
- Able to accurately follow instructions
- Demonstrates strong initiative and applies common sense in problem-solving

Benefits
- Part-time, flexible remote positions
- Opportunity to work with a diverse, global team representing over 25 cultures
- Gain experience with a Tech for Good nonprofit
- With proven success & a positive attitude, UniversalGiving® is likely to facilitate J1, OPT visas br>
Duration and Location
- The position is available part-time (5-20 hours per week)
- Minimum 6 months commitment
- We provide remote positions with a highly globally focused team from more than 20 countries, including Russia, China, Kenya, Japan, Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, the Kurdish population, South Korea, the U.K., Brazil, Kenya, and many more.

To Apply
Please send your cover letter, resume, LinkedIn, and two writing samples with the subject: Executive Assistant Intern Application. Applications are reviewed on a rolling basis.

UniversalGiving® is committed to understanding and representing the diverse populations it serves worldwide. Members of all ages, genders, sexual orientations, races, ethnicities, nationalities, physical abilities or disabilities, religions or beliefs, and cultures are welcome as employees and volunteers in our organization. We believe that a diverse team will best serve our diverse populations. Please see our policy on Diversity, Equity, and Inclusion. br>
Our Vision is to “Create a World Where Giving and Volunteering Are a Natural Part of Everyday Life."®