1 Office Manager jobs in Ghana
OFFICE MANAGER
+233 Greater Accra, Greater Accra
Careers in Ghana : Recruitment
Posted 23 days ago
Job Viewed
Job Description
JOB OVERVIEW A reputable and well-established construction company known for delivering innovative and high-quality projects is seeking a proactive, highly organized, and detail-oriented Office Manager to oversee and coordinate the administrative and operational functions of its office. This individual will be responsible for ensuring smooth day-to-day office operations,providing critical support to executive and project teams, managing internal systems, and upholding organizational policies and standards. This role is ideal for a professional with a strong background in office administration,particularly within the construction or real estate sectors. RESPONSIBILITIES Office Administration Manage daily office operations to maintain a productive and professional work environment.Monitor and replenish office supplies and coordinate procurement as needed.Supervise office cleanliness, maintenance, and general facility-related matters.Receive and direct incoming calls, emails, and visitors in a courteous and efficient manner.Executive & Project Team Support Provide administrative assistance to the CEO, project managers, and other senior staff.Prepare project documentation, reports, meeting agendas, and minutes.Coordinate meetings, project timelines, site visits, and follow-ups.HR & Team Coordination Support recruitment efforts including interview scheduling and onboarding processes.Maintain accurate employee records and ensure confidentiality of HR documentation.Coordinate internal communication and support staff engagement initiatives.Finance & Records Management Manage petty cash, handle invoicing, and maintain expense tracking systems.Liaise with the accounting department for vendor payments, payroll preparation, and financial documentation.Organize and maintain filing systems for contracts, permits, licenses, and company records.Compliance & Reporting Ensure the company’s administrative practices align with occupational safety, legal, and industry-specific standards.Compile and submit monthly administrative reports to senior leadership.RequirementsBachelor’s degree in Business Administration, Management, or a related field.Minimum of 3 years’ experience in office management or senior administrative roles, preferably in the construction or real estate industry.Proficient in Microsoft Office Suite and general office management tools.Excellent organizational, interpersonal, and communication skills.High level of discretion, professionalism, and attention to detail.Familiarity with construction management software (e.g., Procore, Buildertrend, PlanGrid).Understanding of Ghanaian construction laws, permitting, and documentation processes.Ability to thrive under pressure and manage multiple priorities in a fast-paced environment.
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