Full Job Description
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PATH is a global nonprofit dedicated to achieving health
equity. With more than 40 years of experience forging multisector
partnerships and with expertise in science, economics, technology,
advocacy, and dozens of other specialties, PATH develops and scales up
innovative solutions to the world’s most pressing heath challenges.
PATH has unparalleled expertise and experience in the
development of new tools and strategies for malaria elimination and
has the potential to become an acknowledged leader in accelerating
efforts towards malaria elimination and global eradication. PATH’s
Center for Malaria Control and Elimination (CMCE) workings with PATH
staff and strategic partners to coordinate expertise and programming
and maximize our collective impact toward malaria elimination.
PATH seeks a Program Assistant for the Ghana project
team for the USAID-funded Reaching every at-risk community and
household with malaria services (PMI REACH Malaria) global project.
PMI REACH Malaria aims to provide implementation support services and
technical assistance to countries to accelerate progress in
comprehensive delivery of facility and community-based malaria
services, including malaria case management, prevention of malaria in
pregnancy (MiP), seasonal malaria chemoprevention (SMC), health
systems strengthening, data collection and use for service delivery,
and other malaria prevention interventions.
The Program
Assistant will report to the Project/Regional Coordinator and will
provide logistical and administrative support to help introduce and
implement malaria support services, and coordinate with relevant
ministries of health, PATH technical teams and other implementing
partners globally. The Program Assistant will be based within a PMI
REACH Malaria country team, within a broader PATH country office.
Responsibilities:
Work closely with PATH
Malaria Program and Ministry of Health program administrative focal
point to assist and provide technical support for planned and
unplanned events and meetings. Collaborate with finance
and program team to provide support in the implementation of projects
as defined in the work plan. Participate in activities
during and after meetings, such as setting up conferences and online
calls, taking minutes, and assisting the Project Manager with
follow-up activities. Assist the Project Coordinator in
planning and coordinating the full range of logistics for workshops,
meetings, and fieldwork exercises. Develop detailed
budgets for activities; prepare financial reports for workshops,
meetings, and fieldwork exercises. Initiate payment
processes in Business World and follow up with the accounting team to
ensure that vendor invoices are paid in a timely manner.
Ensure that all financial transactions are properly coded and charged
to the correct project codes. Coordinate with project
teams to ensure smooth coordination of administrative tasks.
Work closely with the procurement team to coordinate the purchase
of project services and supplies. Coordinate travel
arrangements for team members and consultants; Monitor team member
travel schedules, including support for changing arrangements during
travel and follow-up activities such as reimbursement requests.
Support the development and implementation of project management
systems to coordinate, track, analyze, and report progress on all
project-related activities. Participate in the process of
monitoring the implementation of key project tasks and
recommendations, with a focus on operational aspects.
Participate in program development, proposal writing, and budgeting as
required. Provide support to the PADM to ensure the
accuracy of the inventory of the project. Perform any
other relevant duties as may be assigned by the supervisor from time
to time. Required skills and experience:
At least 2 years of work experience in an administrative role
Degree in Accounting, Management, Business Administration,
or related field Ability to work in multi-site project team
with minimal supervision, including demonstrated history of being a
proactive problem solver who can work effectively under deadlines.
Excellent attention to detail and results focused while
able to adapt to changing priorities. Strong interpersonal
and organizational skills Ability to organize and
implement events for large groups and international guests.
Excellent and demonstrable organization, communication, and
writing skills. Ability to manage time efficiently and
work independently. Experience working with International
NGOs and donors is preferred. Fluency in written and oral
English is required. Ability and willingness to travel.
Proficiency in Microsoft Word, Excel, PowerPoint, and
Outlook and Teams